Members are expected to:

• uphold the Constitution and Bylaws
• sign a liability waiver each year
• pay the annual membership fee by the due date and pay any other debts owing to NCGV 
• participate in lunches and activities as they are interested and able
• help to include and welcome newer members.

The length of membership is limited to six full membership years.

Membership will conclude on August 31^st following the sixth anniversary of joining. These members will then be considered our graduates.

New members: once you have read and understood the Terms and Conditions, please go to your profile (click on your name, top right) and check off your consent. Thank you!

Liability Waiver

PLEASE READ CAREFULLY.

Acceptance of this waiver is required as a condition of joining or renewing membership in the Newcomers’ Club of Greater Victoria (NCGV).

Assumption of Risk I understand that participating in Newcomers’ Club of Greater Victoria (the “Club”) activities involves inherent risks. Activities may include, but are not limited to, social gatherings, workshops, outings, dining events, potlucks, restaurant visits, catered functions, walking groups, hiking, biking, and travel to and from activities (the “Activities”). 

These risks may include personal injury, illness, allergic reactions, accidents, loss or damage to personal property, or other unforeseen events. 

I voluntarily choose to participate in Club activities and assume all risks associated with my participation. 

Release of Liability By joining NCGV or renewing my membership, I acknowledge that participation in Club activities is voluntary and at my own risk. 

I agree to release and hold harmless the Club, its Executive, volunteers, activity organizers, and members from any liability, claims, damages, or expenses arising from my participation in Club activities, including those arising from negligence, except where prohibited by law. 

Personal Responsibility I confirm that: 

• I am at least 18 years old 

• I am able to safely participate in the activities I choose to attend 

• I will follow Club guidelines and any instructions provided by activity organizers 

• I am responsible for managing my own health conditions, dietary restrictions, food allergies, and physical fitness for activities 

Medical Care I consent to receiving first aid or emergency medical assistance if required during Club activities. I understand that I am responsible for any related medical or transportation costs. 

Transportation and Carpooling Travel to and from Club activities, including driving or carpooling with other members, is voluntary and carries inherent risks. Drivers and passengers are responsible for their own safety and for complying with all applicable laws. The Club is not responsible for transportation arrangements between members. 

Member-Organized Activities Some activities may be organized informally by volunteer members rather than the Club Executive. I understand these activities are voluntary and that I assume all risks associated with participating in them. 

Guests When guests are permitted at Club activities, I agree to inform my guest(s) in advance of the risks associated with participation. I confirm that my guest(s) are at least 18 years of age and agree to participate voluntarily under the same conditions described in this waiver. 

Agreement This waiver applies to my participation in all NCGV activities during my membership period. 

If any part of this waiver is found to be invalid or unenforceable, the remaining sections will continue in full force and effect. 

By joining/renewing my membership, I confirm that I have read and agree to this liability waiver. 

Privacy of Personal Information 

The Newcomers’ Club of Greater Victoria (NCGV) only collects, uses and discloses member information that is necessary to fulfill NCGV purposes.  This includes such things as processing your application for membership in NCGV and for the following related purposes: to register you for monthly luncheons and participation in Club activities; to create a membership roster for use by Club members in accordance with the Bylaws; to provide you with membership information, included newsletters and notices; and to meet regulatory requirements under the Societies Act and the Private and Personal Information Act (PIPA) of B.C. We will only send newsletters and provide the members’ roster to paid members of our club.

Any member can exclude some information from the NCGV roster by listing the request under the Privacy Considerations section on the registration form.

As per Bylaw 60 and in compliance with the Personal Information Protection Act of British Columbia, “The list of members is available for the private use and benefit of members only and is not to be used by the society or by any member for the purposes of sales or soliciting.”  

Our Privacy Policy can be found on the NCGV website Home Page under Join Us, and under Members, >Members' Information. If you have further questions about the collection and use of your personal information, send them here

I agree to the above use of my personal information, and also agree to keep the NCGV roster confidential, NOT using it for purposes outside NCGV business, including use for commercial gain, any form of advertising or marketing, or distribution to third parties. It is the duty of all members to report such irregularities to the Executive immediately, and any misuse of NCGV or members’ information may lead to expulsion. 

NCGV Use of Images 

With today’s technology, it is almost certain that photos will be taken at NCGV events. You agree that the onus is on you to remove yourself from a potential or actual photo shoot if you do not want your photo taken or published in the NCGV’s newsletters, on the NCGV’s website, NCGV’s social network or any means used by the NCGV to promote the NCGV and its activities.

Members’ Use of Images

I understand that social media has become pervasive. I agree that when I have taken photos at NCGV events for my personal use and/or personal social network, that I will honour a member’s request to remove her photos from my social network and/or the public view. I will treat members with respect, just as I expect to be treated with respect. I agree that nobody needs to be portrayed in an unflattering or disrespectful manner.