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Newcomers' Club of Greater Victoria

Terms and Conditions

Members are expected to:
  • uphold the Constitution and Bylaws (Bylaw 8) NCGV Constitution and Bylaws (June 2017;
  • sign a liability waiver each year (Bylaw 9);
  • pay the annual membership fee by the time due and pay any other debts owing to the NCGV (Bylaw 13);
  • participate in lunches and activities as they are interested and able; and
  • help newer members feel welcome.

The length of membership is limited to four full membership years.  Membership will conclude on August 31st following the fourth anniversary of joining and members will then be considered “graduates.”

Assumption of the Risk and Waiver of Liability Relating to Coronavirus/COVID-19

PLEASE READ CAREFULLY

The novel coronavirus, COVID-19, has been declared a worldwide pandemic by the World Health Organization.  COVID-19 is considered extremely contagious and is believed to spread mainly from person-to-person contact.  As a result, federal, provincial, and local governments, including the BC provincial health agencies, recommend social distancing and have prohibited the congregation of large groups of people.

Newcomers Club of Greater Victoria (NCGV) has put in place preventative measures to reduce the spread of COVID-19 at the activities, meetings and programs being offered, however, NCGV cannot guarantee that you will not become infected with COVID-19.  Further, attending any of the activities could increase your risk of contracting COVID-19.  I understand that this Assumption of the Risk and Waiver of Liability agreement is in addition to, and is not a substitute for, the NCGV Terms and Conditions of membership or any other documentation or registration information that I might be required to execute in order to participate in the NCGV activities, meetings or programs. 

By agreeing to this, I acknowledge the contagious nature of COVID-19 and voluntarily assume the risk that I may be exposed to or infected by COVID-19 by attending or participating in any of the activities, meetings or programs offered by NCGV and that such exposure or infection may result in personal injury, illness, permanent disability, and death.  I understand that the risk of becoming exposed to or infected by COVID-19 at any of the activities, meetings or programs may result from the actions, omissions, or negligence of myself and others, including, but not limited to, NCGV, NCGV volunteers, activity, meeting and program participants.

I VOLUNTARILY AGREE TO ASSUME ALL OF THE FOREGOING RISKS AND ACCEPT SOLE RESPONSIBILITY FOR ANY INJURY TO MYSELF (INCLUDING, BUT NOT LIMITED TO, PERSONAL INJURY, DISABILITY, AND DEATH), ILLNESS, DAMAGE, LOSS, CLAIM, LIABILITY, OR EXPENSE, OF ANY KIND, THAT I MAY EXPERIENCE OR INCUR IN CONNECTION WITH MY ATTENDANCE OR PARTICIPATION IN NCGV ACTIVITIES, MEETINGS OR PROGRAMS (“CLAIMS”). ON MY BEHALF, I HEREBY RELEASE, COVENANT NOT TO SUE, DISCHARGE, AND HOLD HARMLESS THE NEWCOMERS CLUB OF GREATER VICTORIA AND ITS VOLUNTEERS, OF AND FROM THE CLAIMS, INCLUDING ALL LIABILITIES, CLAIMS, ACTIONS, DAMAGES, COSTS OR EXPENSES OF ANY KIND ARISING OUT OF OR RELATING THERETO.  I understand and agree that this release includes any Claims based on the actions, omissions, or negligence of NCGV volunteers, whether a COVID-19 infection occurs before, during, or after participation in any NCGV activity or participation in any NCGV activity, meeting or program. 

General Liability Waiver

 All the activities of the NCGV are arranged and carried out by its members, without remuneration, solely for the benefit of NCGV members.  It is a condition of membership that members accept that neither the NCGV nor any member shall be liable to any other member or non-member or pet for damages or injury, however caused, suffered as a result of a person’s participation in any activity or function arranged or conducted by the NCGV.  By submitting payment for membership and this registration form, I hereby waive NCGV from any liability of injury or loss, or damage to personal property associated with activities or events in which I, or any of my family members or friends participate.  I agree not to bring a claim against the organization, or organizers of any events, or against officers involved in the events.  I understand that all activities participated in during events are done at my own risk and I accept full and all responsibility.

Social Host Alcohol Liability at NCGV Events 

NCGV’s insurance coverage does not provide alcohol-related liability coverage for social situations in members’ homes where members are serving alcohol. When alcohol is served at a private residence as part of an NCGV event, the host is expected to responsibly oversee the serving of alcohol, just as she would when entertaining personal friends or family members. Members hosting events in their homes should ensure they have appropriate liability coverage through their homeowner's or renter's insurance. The Insurance Bureau of Canada site provides useful information at http://www.ibc.ca/ (search for "social host liquor liability").

Privacy of Personal Information 

The Newcomers’ Club of Greater Victoria (NCGV) collects and will use and disclose your personal information only to process your application for membership in NCGV and for the following related purposes: to register you for monthly luncheons and participation in Club activities; to create a membership roster for use by Club members in accordance with the Bylaws; to provide you with membership information, included Newsletters and notices; and to meet regulatory requirements under the Societies Act of B.C. We will send you newsletters and provide a members’ roster only to paid members of our club.

As per Bylaw 60 and in compliance with the Personal Information Protection Act of British Columbia, “The list of members is available for the private use and benefit of members only and is not to be used by the society or by any member for the purposes of sales or soliciting.”  Those wishing to share information about goods or services available from themselves or others may do so by submitting information for publication in the monthly newsletter.

Our Privacy Policy can be found on the NCGV website Home Page under the tab “Join Us” and under the tab “Members Login” in the “Members Information” section.  If you have any questions about the collection and use of your personal information you may contact the Webmaster/Privacy Officer at.

I agree to the above use of my personal information, and also agree to keep the NCGV Roster confidential, NOT using it for purposes outside NCGV business including use for commercial gain, any form of advertising or marketing, or distribution to third parties.   It is the duty of all members to report such irregularities to the Executive immediately and any misuse of NCGV or members’ information may lead to expulsion.  If you would like to exclude some information from the NCGV Roster, please list it under the Privacy Considerations section on the Registration Form.

NCGV Use of Images 

With today’s technology, it is almost certain that photos will be taken at NCGV events.  You agree that the onus is on you to remove yourself from a potential or actual photo shoot if you do not want your photo taken or published in the NCGV’s newsletters, on the NCGV’s website, NCGV’s social network or any means used by the NCGV to promote the NCGV and its activities.

Members’ Use of Images

I understand that social media has become pervasive.  I agree that when I have taken photos at NCGV events for my personal use and/or personal social network, that I will honour a member’s request to remove her photos from my social network and/or the public view.  I will treat members with respect, just as I expect to be treated with respect.  I agree that nobody needs to be portrayed in an unflattering or disrespectful manner.

I acknowledge that I understand the content of this document and the NCGV PIPA Privacy Policy.  I am aware that it is legally binding and I agree to it out of my own free will.

Now, after having read the Terms and Conditions, please go to your profile (click on your name, top right) to check off your consent. Thank you!

Our Purpose

We offer women of all ages who are newcomers to the Greater Victoria area an opportunity to become acquainted with others through activities of mutual interest in an atmosphere of friendliness and goodwill, and to supply useful information about the local community to club members.

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